How to do a bank reconciliation in Visma Business via Autopay

Performing bank reconciliation is an important part of bookkeeping to ensure that the bank account transactions match the records in Visma Business. Follow these steps to manage the process effectively and reduce the risk of errors:

1. open the bank reconciliation window:

• Navigate to Accounting → Procedures → Bank reconciliation.

• You compare the transactions at the bank with the bookkeeping in Visma. The book balance in Visma shows the balance in the bank.

To do an automatic reconciliation, stand on the row in the header -> Right click and select "Automatic Matching". Then the system will match the records that have matching amounts and dates.

2. matching manual transactions:

• Select the rows you want to reconcile on both the right and left sides.
• Right-click and select Processing → Manual reconciliation.
• The transactions are matched and disappear from the list.

3. disable/remove reconciliation:

For example, if you have an item that you have already reversed in the receipt registration in Visma, you may need to remove those items from the reconciliation.

• Select the two entries to be deleted and activate
• Right click select Processing and Disable Reconciliation and those records will disappear

4. Managing matching errors:

• In case of currency differences, manual matching and adjustment may be needed.
• If the amounts match but the dates differ, select Disable instead of manual reconciliation.

Has there been an error in a match and you wish to withdraw the reconciliation?

• First, go to the "Bank reconciliation details - general ledger" window
• Select the record you want to cancel the match on and right click -> Processing -> Withdraw Reconciliation
• The two records will now appear in the previous window where you can match them with any other record

In Autopay, you can set the bank not to split the amounts in the accounts.

Automatic matching can also be set up.

We help you set up accounts for recurring transactions from the bank and record them directly in your accounts. For example, bank charges, interest and transactions from the Swedish Tax Agency.

You can also set up to automatically close open items at the bank. Visma then posts the voucher directly, and you see that everything is even. The system automatically posts incoming payments, outgoing payments, bank charges and advance payments. This is particularly useful when used by external accountants, for example.

Q: What do I do if a transaction is missing?

Answer: Check if the transaction has not yet been imported from the bank or if it needs to be posted manually.

Q: What is the purpose of bank reconciliation?

Answer: Bank reconciliation ensures that all transactions in the bank account match the accounting records to detect discrepancies.

Question: How often should I do bank reconciliation?

Answer: Depending on how many transactions you have. But aim for at least once a month.