Dealing with accounting errors is part of the work of an ERP system. If an incorrect bundle or voucher has been registered in Visma Business, this can be corrected by reversing the bundle. This means that you create a new voucher that neutralizes the original booking and adds a correct booking if necessary. Here is a guide to help you do this correctly.
1. Navigate to updated bundles
- Go to Accounting - Voucher registration - Updated bundles. Find the voucher(s) you want to correct/reverse and select those rows.
2. Select the bundle to be reversed and create a new bundle with reversed records
- Right-click on the row and select Processing - Create new bundle
- After selecting to create a new bundle, a dialog box appears with two options for the bundle to be created. Check the box Change debit/credit and click OK.
- Now go to the tab Not updated bundles. A new bundle has now been created that contains the same voucher number as the original one but with the debit and credit accounts reversed.
3. Review and update the new bundle
- Review the bundle and make sure it has the correct dates, accounts, amounts, etc.
- Now book ("coffee cup") the bundle/voucher.
- Now you have neutralized the original voucher.
4. create a corrected bundle
The next step is to correct it, you do this by going to Updated bundles, selecting that bundle or verification again and right-click, then select Processing - Create new bundle/Create new verification. This time do not check the box Change debit/credit, just click OK.
- Return to Updated bundles and select the original bundle again.
- Right-click and select Processing → Create new batch. This time, do not check the box Change debit/credit, just click OK.
5. Post the correction
- Finally, you can now go back to Not updated bundles
- A new bundle is created and you can now make changes such as changing the amount or changing the invoice number
- Book the bundle/voucher
Frequently asked questions (FAQ)
Question: What happens after I have turned a bundle?
Answer: A new verification is automatically created that mirrors the original verification, to neutralize the effect of the first entry.
Q: Are there any restrictions on turning a bundle?
Answer: Yes, you cannot reverse a bundle if it is locked, for example if the period is already closed or if some records are linked to other modules.
Question: How do I know that the turn is correctly registered?
Answer: After you have reversed the bundle, the new mirror verification should appear in your list of verifications. Check that the amounts and accounts match.