Move your finances to the Visma cloud

Why let a human do something that technology can fix? Why have a useful tool tied to a single location when it can be carried in your pocket? These are the two main arguments for digitizing the processes in your business, and using a cloud solution to do so. Using a cloud ERP system to consolidate and streamline your business flows allows you to save time, money, resources and even the environment. It is a modern and sustainable way of working that reduces errors and mistakes, makes work faster and more enjoyable, and not least, it frees up skills that can unleash their creativity and productivity when staff do not have to spend their working day dealing with time-consuming routines.

This efficiency can be achieved in all areas of your business. That's the beauty of ERP systems, they bring all your processes and flows together in one system. No matter what type of business you run, you can make all your processes run more smoothly and without any errors, but there is one process that all organizations have, and where there is a huge amount to gain from digitizing and moving to the cloud, the finances. By automating financial processes and workflows, you can let the numbers work for you instead of you working to produce and manage them. With a modern cloud-based business system, you can release your full power and work both smart and sustainable.

Digitizing processes results in faster and more efficient flows with fewer mistakes. Manual input and duplication of effort increase the risk of mistakes and errors, and when it comes to large volumes, even small mistakes can add up to high price tags. Moving to a cloud solution and automating your administrative flows can eliminate these kinds of mistakes. The other bonus is that it also frees up time for your financial professionals to be creative, strategic and productive instead of turning over paper.

While we're on the subject of letting finance staff do what they do best, one thing they don't have to do is dig up numbers for their bosses and management. In a digital cloud solution, such as Visma.net, there are simple tools and dashboards that allow performance managers and others in need of numbers to find what they need themselves. In addition to relieving the financial department, it also leads to better control, more freedom, saved time and the possibility of faster decisions for the person who can produce the figures and values they need themselves. The cloud solution also means that the data is accessible wherever you and your colleagues are. Salespeople and project workers can easily access and enter values while on the job, and you can easily access the information you need whether you're working at home, traveling on business, or stuck in morning traffic.

A cloud-based digital solution not only makes it quicker and easier (and location-independent) to find the figures you need; when all the values are fed into one system, everyone is working from the same accurate information in real time. When you get rid of the slow manual recording, you can more easily manage your business based on the financial results instead of struggling with administration and routine. Automatically generated reports give you the right numbers to work with, instead of the old manual KPIs that are rarely up to date. Up-to-date and relevant KPIs make it easier for you to focus on what really delivers results and value. It allows you to work more efficiently and result-oriented, make your customers happier, and the salespeople do not have to wait for the commission because the customer ledger is not updated.

Traditional (and therefore slow) financial processes tie up capital. Slow procedures and late invoices lock money that could have been used for much more profitable things into a financial limbo. It is not uncommon for companies to see 20-25% of their invoices delayed. This can result in millions of dollars getting tangled like fish in a net. Digitizing and automating hourly reporting, orders and, not least, the invoicing process speeds up those routines and unravels the tangle, freeing up capital again. The ERP system's ability to automate routines increases the speed of invoicing so that the time from delivered product / service to sent invoice is shortened. The system also eliminates the errors from the manual processes, and with more accurate invoices, objections to the invoices are reduced, which in turn reduces payment times. It will also be easier to see at a glance when invoices are overdue so that they can be followed up more quickly. It will also be possible to automatically run a process of overdue cases, with automatic connection to debt collection if necessary. The searchability of the system also allows you to drill down to the customer and transaction level to see which individual items are overdue, making management faster and clearer.

Putting invoice management in a modern cloud-based business system can free up millions of dollars that can be used for more useful things, saving time and improving customer relations.

Digitizing the invoicing process not only frees up capital, it also cleans up old slow, costly and resource-wasting routines and consigns them to history. Manually filling in, printing, folding, stuffing into an envelope, stamping and posting an invoice takes time, costs money and is not very climate-friendly. Moving to a process of electronic invoices, where values are automatically transferred from the data entered into the business system to the invoice, and then sending the invoice electronically to the recipient (optional whether it goes as a PDF or digitally via the InExchange Network) saves time, money and the environment. How much? Time varies depending on your workplace, of course, but from a lot of time in the best case to a lot of time if something goes wrong (a malfunctioning printer and it's just goodbye to that afternoon). In terms of cost, the e-business network has calculated that there is a saving of at least SEK 10 per customer invoice sent electronically. They have also made an environmental calculation that shows that a company receiving 1000 invoices annually can reduce its carbon footprint by the equivalent of a flight to Thailand or planting 250 trees if it switches to e-invoices.

As we mentioned earlier, mistakes and delays are also reduced. Customers get easier handling. You get better control and searchability, and you also become future-proof in your invoice management. It's already the law that e-invoices are required for invoicing the public sector. How long will it be before other sectors follow suit and make it standard? There's no reason to wait, but there are plenty of benefits to be gained from e-invoicing.

• You avoid the hassle of having the system in place, and all that it entails in terms of IT structure, servers that take up space and need to be maintained, operation, maintenance, troubleshooting, etc. Having your solution in the cloud means that you avoid all that extra work because the supplier takes care of operation, maintenance, security, updates, etc.
• You always have the latest version and the best protection. Much of the IT hassle in a business is due to users forgetting or not having time to update software and security programs. In a cloud solution, it happens automatically in seconds and a newer version is available. No more hassle and worry.
• It is easy to scale up/down and to add new features when needed. Cloud solutions are agile and you can quickly add new users and features. Or scale down the solution if needed, you only pay for what you use.
• Subscribing to a cloud service gives you better control over costs. It's easier to plan and keep records, and there won't be any unforeseen cold showers.
• The cloud solution is mobile, making it easy to access information and functions from any connected device (mobile, tablet, computer). This facilitates remote working, projects, working with freelancers and other temporary skills, and it makes life much easier for those who travel a lot in their job.
• The cloud allows small businesses to benefit from the same technologies as larger organizations. Size is no longer a barrier to accessing advanced features. At the same time, the cloud also allows larger and more complex organizations to modernize at a faster pace. A separate cloud environment offers the same high degree of individual configuration and customization as previous fixed solutions.

Visma.net is a cloud-based business system that can improve and streamline your business processes so that you can work with more fun and profitable things. We can help you save time, save money, protect the environment, work sustainably and not least enjoy your work more. Get in touch and we'll tell you more!