Visma saves you time, money and the environment by working digitally

Running a business today is more challenging than it has ever been. You need to be able to work as efficiently as possible, otherwise administration, endless paperwork and time-consuming procedures will steal your precious time. Time and resources that should be spent on being innovative and productive. At the same time, you need to be agile to react quickly to changes and new conditions. By working digitally, you can save time, money and the environment while making both your employees and your customers happy and satisfied. You also become more agile and can more easily keep up with all the changes. Work digitally and work smarter. As we all know by now, rapid change is a fact of life in today's market. You need to be able to offer today's talent the conditions and opportunities they demand from an employer so that they don't start working for a competitor. You also need to be able to meet your customers' demands and changing buying behaviors. An impossible challenge? Not at all! The developments that have brought these challenges also brought the solution - digitized work.

The first and probably the most effective thing you can do to work smarter is to let a modern business system like Visma. net collect and digitize your administration and your manual processes. We will go through exactly what possibilities this means in detail later in the text, but on the whole, this means that your usually difficult-to-manage flows in development, production, sales, warehousing, delivery, finance, etc. are coordinated and automated in one system.

Of course, this means freeing up a lot of time, resources and skills. Think of all the better, more fun and more profit-generating things you can focus on instead! At the same time, it eliminates the risk of errors and mistakes that are usually associated with manual data entry. Everyone in the organization can work smarter and faster when everyone uses the same current and accurate data.

Let's start with the planning itself. Could it be that more time is spent planning a meeting than holding the meeting itself? Not entirely impossible. There are many busy calendars to be synchronized and it requires many emails and phone calls. At least if you don't work digitally. Gathering all flows in one system also means that it is possible to get all employees' availability in one place.

Cloud-based business systems allow you to put meetings into one device and it becomes available to everyone. If you share calendars with each other digitally, you can automatically sync when everyone is available. Imagine being able to nail down a meeting without sacrificing half a week on a lot of recurring "No, then I can't". It's not just availability that can be shared effectively. Reminders, rooms, meeting information, changes, etc. can also be updated in real time for everyone.

While we're on the subject of digital meeting opportunities, today's workplace is more of a concept than it is a physical location. Collaborations within organizations are spread across the country and the world. Salespeople, consultants and project managers are needed in the field. Project-based organizations work a lot with freelancers who are geographically dispersed. And last but not least, just recently we have learned that small viruses can put completely new demands on the possibility of teleworking.

In a smart and efficient workplace, everyone needs to be able to work where they are and have their work tools with them. Here again, the digital and cloud-based system makes it all possible. The system's functions and data can be accessed from any device (mobile, tablet, computer), and employees can do what they need to do wherever they are.

A number of different tools can be connected to the system to perform various tasks and procedures remotely. Here are some possibilities:

With a web-based time tracking system, you can report time wherever you want, both on your computer and directly on your mobile or tablet. It can also be integrated with your accounting software for an even better workflow.

Signing tools make it easy to sign your contracts and documents - completely electronically. With Visma Business, for example, you can sign contracts, agreements, etc. without meeting. Take care of business, recruitment, etc. in the moment even if you are in different locations. Secure signing via BankID and the agreement is saved digitally for seven years.

Scan receipts and other papers and turn them into digital attachments instead. Avoid receipt piles and confusing notes. Travel bills and expenses can be managed on the spot with the Visma.net add-ons Expense, Attach and other helpful tools via mobile.

You can also get a full overview of the project and manage resource allocation with net Project Management. Wherever you are.

Read more about how to succeed with your projects here.

Printing paper invoices, stuffing them in an envelope, stamping and mailing them must be the definition of an inefficient process these days. Instead, electronic e-invoices save you a tremendous amount of work, time, resources, money. It is not least a more environmentally friendly option. At the same time, the whole invoicing process becomes much more pleasant and smooth for everyone involved. Here we list some of the benefits of digitizing your invoicing process and switching to e-invoices:

You know yourself how much it costs to write, print, stamp and post an invoice. The Network for Electronic Business(NEA) has calculated that you save at least SEK 10 per customer invoice sent electronically. E-invoices are also more secure and accurate, so you also reduce the hassle of delays when incorrect invoices are disputed, and of late payment and reminder fees and collection costs that can arise.

With an e-invoicing system, you and everyone else in your organization can see where invoices are and what their status is. You can also easily access and make changes to invoices that reach the recipient directly.

It's easier for the person receiving the invoice. With a smart invoicing solution (such as Visma AutoInvoice), the whole process becomes easier for both the sender and the receiver of the invoice. For the recipient, the information is automatically entered into the system and does not need to be entered manually. It is also possible to choose whether the recipient receives the invoice as a PDF or digitally depending on the conditions. It works for everyone.

E-invoices can be tracked and followed, and if something happens along the way, an error message is sent. The automated process also ensures that all data is correct.

Digitization and e-invoices are very resource-efficient and climate-smart. No paper, no printing and no transportation mean big environmental savings. How big? According to calculations by the Network for Electronic Business, a company that receives 1000 invoices annually can reduce its carbon footprint by the equivalent of a flight to Thailand or planting 250 trees if it switches to e-invoices.

By digitizing sales, it is possible to streamline the entire buying journey, both for you as a seller and for your customers. More and more people are choosing to shop digitally, even when it comes to services and other non-physical products. For you, this means that you no longer need to provide personal sales support when your customers can easily surf in to see your products, get information about them, be able to choose the delivery method and payment method, and place an order just when they feel like it. You'll also be able to manage promotions, discounts and targeted marketing more easily.

For your customers, it's about being able to do business with you on their terms. Simply put, they get a better experience. With Visma Webshop, you give your customers a digital shopping experience that saves you time and resources.

These are just a few of the digitization opportunities that can help you save time, money and the environment. New services and features are emerging all the time, giving you even more opportunities to work smarter. What's more, with today's modern ERP systems, it's very easy to extend or build on the solution with more features and capabilities, without having to make complicated upgrades or switch solutions. The digital way creates sustainability at all levels, so you and your colleagues can do what you do best. Just like it should be at work.

Book a meeting with us today, so we can tell you more about what digitization opportunities there are for your business. We help you work smarter!